At a glance

We love data protection and consider it our responsibility to support you with the compliance and implementation of the General Data Protection Regulation (GDPR). In the course of the GDPR, we also developed a new feature. You can now perform your obligation to secure your employee data. Fundraiser accounts can be easily anonymised (all personal data will be deleted) or pseudonymised (all personal data, except the fundraiser code, will be deleted). 

Quicklinks

Why do Fundraiser Accounts need to be anonymised/pseudonymised?

Who is able to anonymise/pseudonymise Fundraiser Accounts?

What is the difference between anonymisation and pseudonymisation?

How do I anonymise Fundraiser Accounts?

How do I pseudonymise Fundraiser Accounts?

Follow-up links & references

Why do Fundraiser Accounts need to be anonymised/pseudonymised?

The new EU General Data Protection Regulation (GDPR) is active since the 25th of May 2018, it broadens the rights of the EU citizens and obligates companies to protect personal data and ensures careful data handling.

EU citizens have the right to be informed about what personal data is used for what purpose. They are also able to request the correction and deletion of their data. 

Companies are only allowed to process personal data if a certain purpose of the processing is given (principle of purpose). 

Does the purpose of the processing no longer exist, the personal data has to be deleted or anonymised (principle of storage limitation). This principle also applies to the personal data of the fundraisers, which have to be anonymised, as soon as the purpose of the processing is no longer given. 

Who is able to anonymise/pseudonymise Fundraiser Accounts?

The anonymisation/pseudonymisation of fundraiser accounts can be performed by the 'Customer Admin'.

What is the difference between anonymisation and pseudonymisation?

Both terms describe a type of encryption of personal data. 

When a fundraiser account gets anonymised all the personal data (this means name, telephone number, email address, profile image) is deleted or replaced by random characters. This means the fundraiser account cannot be associated with a person anymore. 

We know that some accounts may be needed again, for example, if students are only working for the holidays. We provide the opportunity to pseudonymise those accounts. Pseudonymisation means that the fundraiser code & the Sextant Vendor ID (for customers using the Sextant) remain unchanged. All the stored personal data gets deleted or replaced by random characters. Thus, the data is secured while inactivity but can be recovered with the help of your internal employee database when needed. When the account needs to be activated again, you can add the personal data of the fundraiser again and the fundraiser will have access to their performance data and achievements again. 

How do I anonymise Fundraiser Accounts?

To anonymize a fundraiser account, navigate to the 'Fundraiser Overview' section. Click on the fundraiser image to open the 'Fundraiser Detail View' of the account you wish to anonymize.

Then, click the red 'Anonymize' button to complete the process.

You have to confirm the anonymisation of the account, then it becomes anonymised.  

NOTE: The anonymisation can not be reversed! The fundraiser account will be deleted irretrievably. 

How do I pseudonymise Fundraiser Accounts?

To pseudonymise a fundraiser account you have to access the 'Fundraiser Overview'. Open the 'Fundraiser Detailview' of the fundraiser account you want to pseudonymise by clicking on the fundraiser image. 

To pseudonymise the account, you have to tick the checkbox 'The consent has been given by the fundraiser, that the personal data will be pseudonymised to keep it in evidence and make a reactivation of the account possible.' first.

After the checkbox is ticked, please save the account details, only then the information is saved.

Click the red button at the bottom 'Anonymise' and the fundraiser account will be pseudonymised.

You have to confirm the pseudonymisation of the account, then it becomes pseudonymised.  

Follow-up links & references

Read more on the subject of data protection & GDPR at the website of the European Commision: https://ec.europa.eu/info/law/law-topic/data-protection_en